“One was the need to support a high quality of patient care by minimizing delays in procedures and diagnostic interpretations that can happen when relevant images are not readily available. We also knew that better patient care—and workflow efficiencies—can be achieved when clinicians can work from any system and get a consolidated list of imaging records across all departments and modalities.”
Eliminating Film Complementing this rationale was a strong desire to conserve costs and resources by migrating to a paperless system. Some departments, Noe-Griego adds, were seen as especially ripe for change. She cites gastroenterology as an example, given the high volume of image printing occurring in the department, the hefty price of film, and the expensive legacy equipment used there. “It was obvious that we had to get away from proprietary processors and rely on them only for downtime backup,” Noe-Griego states. Noe-Griego and other Sharp HealthCare constituents subsequently compiled a list of requirements for the new non-DICOM PACS. Topping the roster was the ability to capture and display images via (as well as integrate with) the two EMRs and the HIE. Other nonnegotiable features included the ability to acquire, store, and display images within patients’ electronic records at the point of care, regardless of image formats. A multidisciplinary team evaluated 10 different PACS against these criteria by. The team included the CMIO and representative executive leadership from the hospitals and medical groups, as well as department leaders, champions from each affected medical specialty, and members of the IT department. “It was important that all of these individuals participate in the assessment process because they are all stakeholders, from a usage or support standpoint,” Noe-Griego says. “When stakeholders are involved from the beginning to create a shared vision, the way it happened here, the decision is also shared. Due Diligence Team members used a combination of live and Web-based demonstrations and interviews with vendors’ current customers to make the assessments as thorough as possible. While visits to existing customers were not logistically feasible, WebEx™ video technology was used to get a detailed perspective on one system that was thought to be an especially good fit. The vendor facilitated a WebEx session wherein the team was able to view its system actively being used in 40 different specialties; stakeholders from Sharp HealthCare’s pathology, gastroenterology, ophthalmology, and dermatology departments participated in the exercise. Of the 10 solutions evaluated, three solutions—including one from FUJIFILM Medical Systems—remain in the running (Sharp HealthCare uses the vendor’s Synapse® PACS for the radiology and cardiology specialties). In late October, a preliminary front runner had been identified, with the announcement of the final decision expected in November. Follow-up interviews with PACS clients of the predicted winning vendor were recently conducted, as was a reassessment of the two other short-listed PACS (to determine whether they could also meet Sharp HealthCare’s requirements). “This was (and is) not a quick process, but it is critical to be methodical about it,” Noe-Griego notes. She adds that there are likely to be challenges—although not insurmountable ones—once the system has been installed. “Workflow and system functionality are going to vary, depending on equipment capabilities, so some adjustments will probably be necessary,” she explains. Regardless, the enhanced accessibility of images afforded by a PACS with the flexibility to accommodate non–DICOM formats is expected to go far toward supporting Sharp HealthCare’s mission of achieving operational and cost efficiencies while supporting a high caliber of patient care. Noe-Griego says, “The enterprise model should position us for sharing information” across an even wider swath of entities and practitioners—far beyond the walls of Sharp HealthCare’s own facilities. She concludes, “It will pave the way for the integration of better equipment to replace aged technology. It has taken us some time to get there with the selection, but it won’t be long now.” Julie Ritzer Ross is a contributing writer for Radinformatics.com.